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Author Guidelines

General remarks

  • Make sure you are assigned to the “Author” role prior to submitting your work. Otherwise you will not be able to proceed with the submission. The role may be set either during registration or later by editing your profile.
  • It is strongly recommended to check spam folder regularly when interacting with this system to avoid missing important notifications.
  • The spelling of the manuscript should be US English. The work will not be accepted if its language needs significant improvement.
  • Submitted manuscript (after initial acceptance) will be converted to a PDF file (available on the Review page of the submission) for review purpose. The manuscript will be processed against plagiarism via Similarity Check, a multi-publisher initiative to screen published and submitted content for originality. This journal uses the iThenticate software to detect instances of overlapping and similar text in submitted manuscripts. To find out more about Similarity Check visit
  • After final acceptance, the submission status will change to “IN EDITING”.
  • During editorial process, any revised version of the manuscript must be submitted via the online editorial system (following the guidelines available at within two months; if provided later the revised version will be considered as a new submission.

Detailed guidelines (concerns initial submission as well as resubmission)

The submission must be composed as a single MS Word or OpenOffice Writer file, which includes any optional supportive material, such as figures, tables, or appendices.

The manuscript key requirements:

  • page size: A4 (210 × 297 mm)
  • margins: 25 mm
  • text: formatted with 12-point Times New Roman font, left-justified with lines double-spaced. The article title and section headers should be boldfaced, while subsection headers italicized
  • continuous line numbers enabled
  • the maximum number of characters (including spaces) should not exceed: 50 000 for the original research paper, 15 000 for short communication, and 80 000 for the review, checklict, and letter to the journal
  • general rules apply when formatting scientific names. It is highly preferable to use SI units symbols
  • any information directly identifying author(s) name(s) or affiliation(s) must not be given to ensure blind review. Do not use “Anonymous” phrase to replace the author(s) name(s) within references
  • the file size should not exceed 48 MB.

The 1st page of the manuscript must contain:

  • article type (original research paper, short communication, review, checklist, or letter to the journal)
  • article title
  • abstract (max. 300 words, which summarize briefly the results and conclusions of the research; do not include any citations here)
  • keywords (max. 8 keywords separated with semicolon “;”)
  • running head (i.e., the shortened title of the submission; max. 8 words).
The main text of the manuscript

The subsequent pages of the manuscript must include the main text, which must be properly structured, according to the article type.

Article sections

For the original research paper the required individual sections are: “Introduction”, “Material and methods”, “Results”, “Discussion”. These sections do not have to be present as the separate parts in short communication but its content should be structured similarly to the original article including all the components of its sections. For the review paper, checklist, and letter to the journal, the above structure is not required and customized sections are acceptable.

The general principles, which apply to the sections mentioned above are following:

  • In-text citations must be in the form of numbers given in square brackets. The numbers identify bibliographic items.
  • Supportive material, such as figures, tables, or appendices must be consecutively numbered, depending on the order it appears in the text. This may also apply to equations/formulae if they are referenced multiple times within the text.
  • All necessary abbreviations must be explained when used for the first time (independently for the abstract and for the main text). In case of abbreviations used within figures and tables, abbreviations must be explained in the caption.
  • Sections may contain titled subsections in all publication types.

In addition, the following sections are mandatory for all types of the articles:

  • “Acknowledgments" [in this section any person who does not meet the criteria for authorship but contributed to the work (e.g., purely technical support, assistance in writing) must be acknowledged; information about research funding must be also provided here].
  • Authors' contributions" [this section is mandatory for the submission, which has at least two authors; determine each author's contribution qualitatively (e.g., research designing, conducting experiments, writing the manuscript, etc.)].
  • “References" (the number of references should be kept to a minimum).
In-text citations and referring supportive material

Only a published work should be cited. Referencing unpublished sources must be limited and they should be cited only as the “unpublished data”. Below is the sample text providing some important hints on how to cite bibliographic items, refer to supportive material (e.g., figures, tables), and equations/formulae:

Sample section header

In this first sample sentence the first reference is cited [1]. This second sentence contains citation of another research made by Some Author et al. [2]. When more than one source is cited together in the same sentence, separate their numbers by comas, without spaces [1,2]. In case of three or more successive reference citations in one place in the text, join the first and the last citation by the hyphen, as follows: [1–3] or [1–5]. The equation C2 = A2 + B2 (3) is marked with “3”, which means it appears for the first time in the text as a third equation in order. Then use this number to reference the equation throughout the text instead of rewriting it entirely each time. For example this is sample sentence where you refer to Equation (3).

Sample subsection header

In this sample text you refer to a figure (Fig. 1a) and a table (Tab. 1). When you reference more than one figure do it this way (Fig. 1a–c, Fig. 2, Fig. 3b,c), or in case of tables (Tab. 1, Tab. 2).


Bibliographic items are numbered consecutively in the order they are first cited in the main text. The number assigned once to the bibliographic item is then reused throughout the text. For instance, when a source is cited for the first time as the 3rd in order, it must be placed as 3rd in “References” and ever since referred by in-text citations as [3]. A bibliographic item referred exclusively from the supportive material (e.g., figure caption) must have the number assigned subsequent to the last bibliographic item cited from the main text.

Up to the first six authors/editors must be listed in the references. For additional authors/editors use “et al.”. When no author/editor is given do not use “Anonymous”. Titles should be given in the original language. If particular source has a DOI assigned it must be also included at the end of the bibliographic item (to seek DOIs visit Use the journal abbreviations instead of the full titles (if the particular journal has abbreviation according to the U.S. National Library of Medicine journals catalog available at

Sample references (comments are given in italics) (formatting of the references is based on the Vancouver citation style)

[1] Ruzin S. Plant microtechnique and microscopy. New York, NY: Oxford University Press; 1999.
Book with one to six authors

[2] Bremer K, editor. Asteraceae: cladistics & classification. Portland: Timber Press; 1994.
Book with one to six editors

[3] Mirek Z, Piękoś-Mirkowa H, Zając A, Zając M, editors. Flowering plants and pteridophytes of Poland – a checklist. Kraków: W. Szafer Institute of Botany, Polish Academy of Sciences; 2002. (Biodiversity of Poland; vol 1).
Book with one to six editors and in a series (the title of the series is Biodiversity of Poland, the series volume is 1)

[4] Taiz L, Zeiger E. Plant physiology. 3rd ed. Sunderland, MA: Sinauer Associates; 2002.
The edition of a book is other than the first (the third in this example)

[5] Imaichi R. Meristem organization and organ diversity. In: Ranker TA, Haufler CH, editors. Biology and evolution of ferns and lycophytes. Cambrige: Cambridge University Press; 2008. p. 75–104.
Book chapter (with DOI)

[6] Gifford EM, Kurth E. Quantitative studies of the root apical meristem of Equisetum scirpoides. Am J Bot. 1982;69(3):464–473.
Journal article with one to six authors (with DOI)

[7] Takahashi H, Abraham M, Sakurai K, Watanabe A, Akagi H, Sato K, et al. QTLs in barley controlling seedling elongation of deep-sown seeds. Euphytica. 2008;164(3):761–768.
Journal article with more than six authors

[8] European Conservation Agriculture Federation [Internet]. 2009 [cited 2009 Dec 29]. Available from:
Website (if an author is available, place his/her name at the beginning – the same rules apply as in the case of a journal article or a book; if a year the website has been updated is unknown, use the same year as in “cited” date)

[9] Bundessortenamt – BSA [Internet]. Beschreibende Sortenliste. 2009 [cited 2010 Jan 6]. Available from:
Part of a website

Supportive material

Supportive material must be inserted after the main text.


Figures inserted into the manuscript may be of any file format, until it is supported by the MS Word / OpenOffice Writer. It is crucial that figures must have sufficient quality for the review purpose; the manuscript may be declined if figures represent inadequate quality. Below every figure, the descriptive caption should be inserted.

The following figure properties are mandatory:

  • RGB or grayscale color model
  • resolution of photographs, bitmapped drawings and diagrams: 150 ppi (pixels per inch)
  • maximum size is 170 × 254 mm
  • each part of a figure must be labeled with a lowercase letter (“a”, “b”, “c”…, not “A”, “B”, “C”…)
  • two-letter abbreviations must be used to indicate the particular structures/elements within a figure (starting with an uppercase, e.g., “Nu” and “Si”.

Authors may be asked to provide the final quality figures after the article is accepted for publication.


Dedicated MS Word / OpenOffice Writer tools must be used to create tables. Do not use tabs and spaces. Table title should identify the table as briefly as possible and should not contain explanatory material. The latter should be placed in a table caption at the bottom of the table.

Supportive material not included along with the main text

The manuscript file may also contain the supportive material, which will be published in a separate file(s) and linked from the main text. This includes appendices as well as any content, which:

  • is not crucial for understanding the results but complements the study significantly
  • does not fit into the final article layout (e.g., large tables or figures).

This material must be referenced by adding leading “S” ahead of the number, for example Tab. S1, Appendix S1, Fig. S1. The numbering of this supportive material is independent of the numbering applied to the supportive material published along with the main text. Be adviced that this content will not be edited and will appear exactly as submitted.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The work has not been published in the same form or submitted in the same form to another journal and that all authors have seen and approved the final version of the paper and have agreed to its submission for publication (or an explanation has been provided in Comments to the Editor).
  2. None of the material included in the submission infringes the rights of a third party, or existing copyrights. It is a solely responsibility of the authors to obtain the copyright holders’ permission for inclusion of the copyrighted material in any of the submission items.
  3. All authors have read and accepted the journal policies; this particularly concerns the fee charged if the manuscript has been accepted for publication.
  4. The manuscript adheres to the requirements outlined in the Author Guidelines, in particular the file meets the requirements for blind peer review (follow Ensuring a Blind Review).
  5. All eligible authors, their affiliations and emails, will be included in the list of authors during submission process (step 3).
  6. It is requested to suggest at least three independent reviewers (along with their emails) in the Comments for the Editor (step 1 of the submission process).


Copyright Notice

Authors who publish with this journal agree to the following terms:

  • Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under the Creative Commons Attribution License that allows redistribution, commercial and non-commercial, with an acknowledgment of the work’s authorship and initial publication in this journal.
  • Authors grant Polish Botanical Society right to produce printed volumes of the journal for sale.
  • Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgment of its initial publication in this journal.
  • Authors are permitted to post their work online (e.g., in institutional repositories or on their website) after its initial publication in this journal.


Privacy Statement

The names and email addresses entered in this journal site as well as submitted items will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party, unless misconduct is suspected.


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Author Fees

This journal charges the following author fees.

Article Submission: 0.00 (PLN)
No fees are charged for submission of the manuscript.

Article Publication: 350.00 (PLN)

If a submission is accepted for publication, author will be asked to pay the article publication fee to cover publication costs (the fee covers English language correction):

  • for domestic authors: 350 PLN (250 PLN for PBS Members)
  • for foreign authors: 100 EUR (90 EUR for PBS Members).

The fee must be paid prior to publication. Paid membership fee is required to take advantage of publication discounts.


Account details

Polish Botanical Society
Al. Ujazdowskie 4, 00-478 Warsaw, Poland
Bank Millennium SA, Stanisława Żaryna 2A, 02-593 Warsaw, Poland


  • for payments in PLN: PL 94 1160 2202 0000 0000 5515 6804
  • for payments in EUR: PL 16 1160 2202 0000 0003 2373 1129.

Please note that the fee for international money transfer is fully covered by the recipient of the invoice.