Privacy Policy

Who we are

The website available at is the official website of the Polish Botanical Society (hereinafter referred to as the PBS website).

What personal data we collect and why we collect it


When you leave comments on the PBS website, we collect your data shown in the comments form, and also your IP and browser user agent string to help spam detection.


Various forms are available on the PBS website, some of which are launched occasionally. Forms are used, among others, for candidates to apply for Society’s membership, registration for conferences, collecting payment data, submitting surveys. In any case, the PBS website registers the IP number of the person completing the form and requires an email address. Some forms require additionally the first and last name, as well as they allow entering other personal data (e.g., address of residence).


Upon leaving a comment on PBS website, you may opt-in to save name, email address, and website address in cookies. These are for your convenience so that it is not required to fill in these details again when leaving another comment. These cookies will last for 1 year.

If you have an account and log in to the PBS website, the website will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close a browser.

When you log in, the website will also set up several cookies to save your login information and screen display choices. Login cookies last for 2 days, and screen options cookies last for a year. If you select “Remember Me”, the login details will persist for 2 weeks. The login cookies will be removed upon logging out.

PBS website uses cookies for Google Analytics to track and report website traffic (more about Google Analytics privacy policy –

Several other cookies may be installed on your device, which are associated with storing the language settings of the PBS website and browsing the content. These cookies do not contain personal data.

Embedded content from other websites

PBS website may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if you have visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor interaction with that embedded content, including tracing interaction with the embedded content if you have an account and are logged in to the other website.


IP addresses are used by Google Analytics, but the PBS website instructs this service to mask IPs (


For security and auditing purposes, a record of all your logged-in actions and changes within the PBS website dashboard will be recorded in audit/security logs. The logs also include the IP address where you accessed the PBS website from.

Who we share your data with

Your data collected when commenting or filling out other forms is not shared outside. However, the Society may share some data with other entities, e.g., when co-organizing conferences or other events, about which you will be informed.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely.

If you have registered on the PBS website, personal information attached to the profile is also stored indefinitely. Additional personal data being provided, e.g., when submitting membership declaration, registration for conferences or other events, are kept for the time necessary to perform statutory tasks or conduct administrative activities. You can inspect, correct, or delete your personal information after logging in (not counting the username that cannot be changed), as well as by contacting the PBS website administrator.

Audit/security logs are kept for up to 12 months.

What rights you have over your data

If you have an account on the PBS website, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, security purposes or to perform statutory tasks.

Where we send your data

PBS website is part of a network of sites that protect against distributed brute force attacks. To enable this protection, the IP address of visitors attempting to log into the site is shared with a service provided by For privacy policy details, please see the iThemes Privacy Policy:

Additional information

What data breach procedures we have in place

Registered users will be informed about the unauthorized use of their personal data.

Created: August 16, 2015, 22.53
Updated: May 25, 2018, 16.02

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